Data protection

Here you will find the College's data protection documentation, including Data Protection Statements (or privacy policies) and information on accessing personal data the College may hold about you (also known as Subject Access Requests).

Any questions about data protection including reporting potential data breaches should be directed to the College's Data Protection Officer, the Bursar, Nicola Robert via data.protection@caths.cam.ac.uk.

Please report any potential breaches promptly. The College must report notifiable personal data breaches to the ICO without undue delay and within 72 hours of becoming aware that a breach has occurred.

College Data Protection Statements

1. College Data Protection Policy (personal information, its processing and privacy)

2. Student Data Protection Statement and Annex

3. Participants in Pre-Undergraduate Events and Initiatives at St Catharine's College Data Protection Statement

4. Alumni and Other Supporters - Data Protection Statement and Annex (document as a pdf)

5. College Visitors and Guests - Data Protection Statement

6. Event Organisers - Data Protection Statement (St Catharine's College)

7. Job applicants and candidates for election to College Fellowships - Data Protection Statement

8. Staff and Fellows - Data Protection Statement

9. Library and Archive Users - Data Protection Statement

10. Girls' Choir - Data Protection Statement

11. Student Health - Data Protection Statement

Making a Subject Access Request (SAR)

The General Data Protection Regulation provides you, the data subject, with a right to receive a copy of data and/or information that St. Catharine's College holds about you, or to authorise someone to act on your behalf. If you would like to make such a request you may find it easiest to complete the College's SAR form, available as a Word or pdf document, and return it to data.protection@caths.cam.ac.uk. You may also simply send us a letter or email outlining your request. The College will endeavour to respond to your request promptly and efficiently, and no later than one month after receiving your request once it has received proof of your identity.

Proof of identity: we require proof of identity before we can disclose personal data. Examples of proofs of identity that we will accept are a copy of two documents including your birth certificate, passport, driving licence, official letter addressed to you at your address, e.g. bank statement, or council tax bill. The documents should show your name, date of birth and address. If you have changed your name, please supply relevant documents evidencing the change.

There is no fee for this service.

Please note, if you are requesting access to, or copies of, CCTV images, you are requested to contact the Head Porter as soon as possible, as footage is only retained for 45 days. The College's CCTV policy gives further details.

Complaints or queries

In the first instance, please contact St. Catharine's College, via data.protection@caths.cam.ac.uk or The Bursar, St. Catharine's College, Cambridge, CB2 1RL. If you require further assistance please contact the College's Statutory Data Protection Officer:

Data Protection Officer
Office of Intercollegiate Services
12b King’s Parade
Cambridge, CB2 1SJ

Tel: 01223 768745
Email: college.dpo@ois.cam.ac.uk

Information regarding the Statutory Data Protection Officer.