General College Rules for Guests

1. All function rooms should be vacated by 11pm, with guests leaving College itself by 11.15pm. A charge for additional costs will be levied if rooms are not vacated on time.
2. Hired rooms are available between the arrival and departure times shown on the Booking Form.  Extension to these times may incur additional charges, as will the use of additional rooms not previously agreed, for which permission will be required in advance. Non-resident visitors must leave the College site by 23:15pm unless otherwise agreed.
3. In the event of unforeseen circumstances or a significant change in numbers, the College reserves the right to alter the booked accommodation, dining or meeting rooms.
4. Bedrooms are available from 14.00pm on the day of arrival and must be vacated by 10.00am on the day of departure, unless otherwise agreed by us.  A charge for additional costs will be levied if rooms are not vacated on time.
5. Your nominated representative must be identified in writing. For guests aged 16-18yrs, the nominated representative must be resident in the College throughout the hiring period.
6. Breakfast is served in the main Dining Hall between 07.30-09.00am Monday to Friday and 07.30-09.30am on Saturday and Sunday.
7. If you are contacting the College out of office hours with last-minute alterations to diets etc., please use one of the following contact numbers: Hall Office – 01223 338324     Buttery – 01223 338342   
8. Commercial clients may not cater for their own events, this has to be purchased through the College. The only exception for food would be a wedding cake or to meet strict dietary requirements, such as kosher catering, and always with the prior written agreement of the College. For alcoholic drinks that are brought in the client will have to pay corkage, and exceptions are made only at the discretion of the College.
9. The College reserves the right to hold cafeteria meals in any of it's dining areas.

Use of College name & logo

1. The Client undertakes with the College, unless otherwise agreed with the Bursar, to procure that all electronic and eye-readable materials connected with or referring to [the event in the College] (including material on the web) carry the following legend, in a suitably prominent position and with the same typeface as the bulk of the surrounding material: [The Client] is a [brief description] which contracts with Cambridge Colleges for the use of facilities: this event otherwise has no connection or association with the University of Cambridge or its Colleges.
2. The Client undertakes with the College not to carry out any activity in any manner that would be contrary to, or compete with, the mission or activities of the University or its Colleges or which might bring the University or its Colleges into disrepute.
3. You must not make use of the name, logos, crest, coat of arms or insignia of The University of Cambridge (‘the University’); the College name, crest and logo, and any photographs of the College, may only be used for publicity or any other purpose once a proof of the material has been agreed by the College. You will not acquire any rights in relation to the use of such name, crest or logo. No statement may be published concerning the College without our prior written approval.*
4. The Client undertakes with the College not to permit cinematography films to be shown, television cameras to be admitted, music played or performed on College premises unless agreed with the College prior to the event taking place. An additional charge may be raised in respect of such access. For further information, please refer to the College Filming Policy.
5. You must not hold yourself out as part of or an emanation of, or as an agent or representative of, the University or any of its Colleges, or make any representations expressly or implicitly to the effect that you or any of your services are endorsed or accredited by the University or any of its Colleges, or will lead to any advantage in relation to them.

General Rules

1. Smoking is prohibited in all areas of all the College sites.
2. The grass lawn in the Main Court is completely out of bounds to all visitors. Sherlock Court lawn is only available if booked for a drinks reception.
3. Unfortunately, there is no parking available in College.
4. Members of St Catharine’s College are also required to abide by any additional College rules.
5. From time to time, the College has to undertake various building works and refurbishment in and around its sites, and it is therefore the responsibility of any visitors to the College to take care in and around such works.
6. Please remember that the College is the home and workplace of students and Fellows of the College throughout the year, and consideration should be given to those in residence at all times. Noise should be kept to a minimum during the day and especially also between the hours of 22.00 and 08.00.
7. No activity shall be carried out on College premises or the facilities used in such a way to cause nuisance or inconvenience to the College or any other users of the College premises.
8. You must comply with all reasonable requests and directions by authorised College personnel.
9. The Client will ensure any electrical equipment the College has agreed can be used at the event is PAT tested.
10. The College shall have access to all College facilities, at all times, for inspection purposes or to carry out urgent repairs.
11. As the College is in use for most of the year, Summer and Easter vacation periods are the only time essential repair works can be carried out.  Although every effort is made to ensure that maintenance is carried out when the College is not in use, this is not always feasible and repair work may be evident on site. In these circumstances, we aim to carry out works during times that cause the least disruption. We apologise for any inconvenience that this may cause.
12. Visitors should familiarise themselves with the fire safety signs displayed in all College rooms. Any queries about fire safety can be raised directly with the Head Porter.
13. The College Library is not open to conference delegates, unless the Conference Office and the Librarian have agreed arrangements in advance.
14. Please note that animals are not allowed in College with the exception of Assistance Dogs.
15. Prior approval should be obtained if you intend to fix items to walls, floors or ceilings. Any use of decorations also requires prior approval.

Security

1. Guests are provided with a key that allows access to staircases and gates around College. Please ensure that these gates/doors are closed behind you to ensure the safety and security of other users of the College. Please note that the main gate of the College is closed from 11pm each night and your key will be required for access.
2. Please be aware that some areas of the College are open to the public. Please ensure doors and windows are locked when you leave your room. The College regrets that it cannot accept liability for any loss or damage to personal possessions.
3. Accessing unauthorised areas such as roofs, climbing out of windows or on scaffolding is strictly forbidden, except in the event of fire or if instructed by emergency services.